Obowiązek informacyjny

Information Clause

regarding processing by KBJ S.A. personal data of KBJ S.A. contractors, members of bodies, partners, employees or associates of KBJ S.A. contractors

  1. The administrator of your data is KBJ S.A. with its registered office in Warsaw, address ul. Obozowa 57, (01-161 Warsaw), entered into the register of entrepreneurs of the National Court Register by the District Court for the Capital City of Warsaw. Warsaw in Warsaw, 13th Commercial Division of the National Court Register under number 0000387799, NIP: 7262571799, REGON: 100393858, with fully paid-up share capital in the amount of PLN 2,057,459.00.
  2. Inquiries regarding the protection and processing of personal data can be sent by e-mail to rodo@kbj.com.pl or in writing to the address of the administrator's registered office.
  3. The legal basis for the processing of your personal data is Art. 6 section 1 letter b or c or f of the GDPR, i.e. the processing of such data is necessary in connection with the conclusion or performance of a contract to which the Administrator is a party, the fulfillment of a legal obligation imposed on the Administrator or results from the legitimate interest of the Administrator.
  4. The purpose of processing your personal data is:
    a. conclusion and performance of the contract:
    · preparation of the contract and verification of persons authorized to represent the contractor;
    · contact in matters related to the negotiation, signing and implementation of the contract;
    · goals related to organizing cooperation and maintaining business relationships, marketing own products and services, pursuant to Art. 6 section 1 letter f of the GDPR, i.e. the legitimate interest of the Administrator, which is running a business and direct marketing of own services and products;
    b. in relation to persons representing the client (including representatives, representatives), indicated in the contract as contact persons (including contact persons, coordinators), persons involved in the execution of the contract (employees or associates of the client), pursuant to Art. . 6 section 1 letter f GDPR, i.e. the legitimate interest of the Administrator, which is the conclusion and performance of the contract through persons designated to represent the entity, indicated as contact persons or designated to perform the contract;
    c. archiving - pursuant to Art. 6 section 1 letter f GDPR, i.e. legally justified interest in the need to store evidence of business activity;
    d. fulfillment of obligations arising from legal provisions applicable to the Administrator's activities - pursuant to Art. 6 section 1 letter c GDPR, i.e. fulfillment of legal obligations imposed on the Administrator, including those arising from accounting, tax and other specific regulations;
    e. pursuing claims and defending against claims - pursuant to Art. 6 section 1 letter f GDPR, i.e. the legitimate interest in pursuing and defending against claims.
  5. KBJ S.A. will process the following personal data:
    a. in the case of members of clients' bodies or partners: data disclosed in CEIDG or KRS, in particular names, surname, PESEL number, function and contact details;
    b. in the case of clients' employees and associates: name, surname, position, telephone number, e-mail address.
  6. With regard to personal data of members of bodies, proxies or contractors running a sole proprietorship, KBJ may also obtain such data from publicly available registers.
  7. The recipients of your personal data may be:
    a. associates of KBJ S.A.
    b. subsidiaries from the Administrator's group;
    c. entities providing advisory, audit, tax and legal services to the administrator,
    d. business partners and other contractors of KBJ S.A.,
    e. entities providing postal and courier services,
    f. banks, in the case of settlements,
    g. entities processing personal data on behalf of KBJ S.A., including: accounting office; subcontractors and entities operating IT systems supporting the activities of KBJ S.A.
  8. Your personal data will be stored for the duration of the Agreement and also for the period of its archiving. In accordance with applicable regulations, KBJ archives contracts for a period of 5 years, from the beginning of the year following the financial year in which operations, transactions and proceedings were finally completed, repaid, settled or expired (Article 74(1)(4) of the Accounting Act). .
  9. Your personal data will be stored on servers located in the European Economic Area - EEA). However, personal data may be transferred to third countries to the extent necessary for the use by KBJ S.A. from cloud services provided by global providers of such services, and the transfer will take place in accordance with the applicable provisions of law regulating the principles of personal data protection, and in particular on the basis of standard contractual clauses, in accordance with templates approved by the European Commission and/or on the basis of other mechanisms security measures approved by the European Commission.
  10. Personal data is processed automatically, but is not subject to profiling.
  11. With regard to personal data processed pursuant to Art. 15-21 GDPR, you have the right:
    a. the right to access data;
    b. the right to rectify incorrect data and complete incomplete data;
    c. the right to limit processing;
    · subject to the cases referred to in Art. 18 section 2 GDPR (the right to limit processing does not apply to storage, to ensure the exercise of legal remedies or to protect the rights of another natural or legal person or for important reasons of public interest of the European Union or a Member State);
    d. the right to object;
    e. the right to lodge a complaint with the President of the Personal Data Protection Office if you believe that the processing of your personal data violates the provisions on personal data protection.
  12. You are not entitled to it
    a. the right to delete data, in connection with Art. 17 section 3 letter b, d or e GDPR;
    b. the right to transfer data.