Faktury zakupowe z KSeF

e-WorkFlow (e-WF)

Purchase invoices from KSeF: How to improve their circulation in the organization?
Learn more!

Integration with the National e-Invoice System (KSeF)
- and what's next?

Integration of ERP systems with the National System of e-Invoices KSeF is just the first step. The circulation of purchase invoices within the organization remains an equally important area, especially those with a complex structure, multi-stage acceptance and an extensive authorization system.

The e-WorkFlow (e-WF) application is the answer to these challenges. The tool developed by our team simplifies the entire process of handling cost invoices, both from KSeF and entered manually!

e-WorkFlow functionalities:

Integration with purchase invoice management tools,
API for importing and verifying invoices (statuses, KSeF number),
Automatic assignment of invoices to workflow after import,
Creating acceptance paths based on attributes (NIP, amount, payment date),
Simple definition of steps and actors of the process,

E-mail notifications using the client's mail server,
Possibility of adding attachments and comments,
History of activities and changes to documents,
Invoice report with filtering feature,
Preview of PDF documents..

Key Features of e-WorkFlow

Flexible processes and approval paths. Easy process definition, role assignment, status history tracking. Each action can be provided with a comment, which improves team communication.

Intuitive user and permission management. Advanced, flexible mechanism for managing access and roles in the organization.

Handling invoices from KSeF. Processing invoices from KSEF via the provided API.

Handling invoices outside of KSeF. Possibility to process invoices entered manually (PDF/scans).

Modern UI. Responsive, easy-to-read interface (OpenUI) with the ability to preview invoices and generate PDF files.

Platform independence. The application runs on a dedicated server with its own database.

Invoice circulation in e-WorkFlow:

Invoice import via API (e.g. from KSeF invoice application)
Automatic assignment to the appropriate workflow
Acceptance, rejection or transfer of a document to another user
Possibility of adding a comment at any stage
Change of status after approval by the last actor
Processing requires appropriate roles and authorizations
Action and change history available in the system
Status verification via API by KSeF number
Access to the report with filtering options

Why is it worth it?

Dedicated
solution

e-WorkFlow is a solution designed to address the challenges associated with handling cost invoices in organizations with complex structures.

Simplified
processes

It simplifies the approval processes of invoices coming from KSeF and those entered manually.

Full
transparency

It ensures full transparency
of the entire document circulation process - from the moment of document import to the end of the approval path.

Easy
data exchange

The tool ensures trouble-free data exchange with the e-KSF application and other invoice management software.

Elements of the offer

Licenses authorizing the use of the system in the indicated business entity of the Client.

Implementation. The implementation process consists of the following stages:

Installation and configuration of the e-WorkFlow tool.
Integration with KSeF invoice software.
Preparation of test scenarios.
Support for user acceptance tests and production launch.
Additional work: client application extensions.

Implementation time - depending on the complexity of the processes, approximately 2 - 4 weeks.

Maintenance. It consists of ensuring failure-free operation of the application. Additionally, the Client will gain access to new versions of the software (updates), as well as a service system operating 24/7, where errors in reports or support needs can be reported.

Post-implementation support. Depending on the needs of users, after the implementation is complete, we offer support services in several variants that differ in the scope of work, SLA parameters and the amount of the monthly fee.

Do you want to improve your cost invoice management
and organize your processes?